Pre-Arrival Group Information

PRE-ARRIVAL GROUP INFORMATION

THIS FORM IS DUE BACK TO MERROO 14 DAYS PRIOR TO ARRIVAL

Group Name

Gathering / Conference Title

Organisers Name

Organisers Mobile Phone Number

Groups Arrival - Date and time

Day

Month

Year

Time

HoursMinutes

Organisers Arrival Time

Time

HoursMinutes

Groups Departure - Date and time

Day

Month

Year

Time

HoursMinutes

FINAL NUMBER ADULTS (ensuite rooms)

FINAL NUMBER ADULTS (bunk rooms)

FINAL NUMBER CHILDREN 4 - 12YRS (ensuite rooms)

FINAL NUMBER CHILDREN 4 - 12YRS (bunk rooms)

DAY VISITORS (please list total number of day visitors for each day)

CATERING (self catered groups please include your planned meal times)

Preferred Breakfast Times (if applicable)

Time

HoursMinutes

Standard time 8:00am

Preferred Morning Tea Times (if applicable)

Time

HoursMinutes

Standard time 10:30am

Preferred Lunch Times (if applicable)

Time

HoursMinutes

Standard time 12:30pm

Preferred Afternoon Tea Times (if applicable)

Time

HoursMinutes

Standard time 3:30pm

Preferred Dinner Times (if applicable)

Time

HoursMinutes

Standard time 6:00pm

Preferred Supper Times (if applicable)

Time

HoursMinutes

Standard time 9:00pm

Please list dietary requirements here;

Please note, we can accommodate some dietary needs. For Food allergies, please note, we cannot grantee no cross contamination of food due to the nature of our group catering. All dietary needs must be submitted for consideration 14 days prior to arrival.

Kitchen Duty (Please select your preference);

We will provide Kitchen duty helpers 15 minutes before and 30 minutes after each meal to assist with kitchen and dining room duties.

We will not provide Kitchen duty helpers, please charge us an additional $120 per meal instead.

NUMBER OF HELPERS REQUIRED PER MEAL

Groups of 15 - 30: 3 helpers

Groups of 31 - 50: 5 helpers

Groups of 51 or more: 8 helpers

Questions regarding Kitchen, dining room and meals can be placed here;

ACCOMMODATION

How many Ensuite Rooms will you require?

Important note; Each ensuite room has 2 single beds and accommodates 2 people. Rooms used for a single person incur a surcharge (Please refer to your original price quote). Children staying under the CHILD RATE will be required to share existing accommodation with a full paying adult and will not be counted as one of the 2 in an ensuite room.

How many Bunk Rooms will you require?

Important note; Each bunk room has 6 single beds (bunk style) and accommodates 6 people. Bunk rooms used for less than 4 people incur a surcharge (Please refer to your original price quote). Children staying under the CHILD RATE will be required to share existing accommodation with a full paying adult and will be counted as one of the 6 in a bunk room.

Questions regarding accommodation can be placed here;

All guests must provide their own linen (single fitted & flat sheet, pillow slip and towel), one Blanket and Pillow is provided per bed.

CONFERENCE ROOM

Conference Room Set Up

Chairs - Theatre Style $50

Chairs - Cabaret Style $100

Chairs - Classroom Style $100

Data Projector - $50

Conference Rooms come standard with stacked chairs, stacked trestle tables and pulpit. There is no charge for you to do your own set up, all tables and chairs must be stacked and left as they were found.

Please upload your groups schedule / program here

Questions regarding your conference room/s, additional set up details or other requests can be placed here;

Please Note:

Last minute changes will be considered but cannot be guaranteed
Final invoice, prepared 7 days prior to arrival, will be based on 85% of your original booked number or your submitted number, whichever is greater. (Refer to booking policy)
Final invoice must be paid 48 hours prior to arrival to avoid check-in delays
Additional costs will be charged following your stay and must be paid within 7 days
Please adhere to Merroo's no alcohol policy
Please adhere to Merroo's noise curfew 10pm - 6am in all accommodation and conference areas
Groups will accept responsibility for additional cleaning, damage or breakage fees incurred by the group

On behalf of our group, I understand and agree to the above Notes

Signature

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We welcome you and your group to join us for our Merroo Ministry gatherings;

Fridays at 7pm (House of Prayer)

Sundays at 10am (Centre 2 Auditorium)

The House Of Prayer is open 24/7 for guests staying at Merroo.

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Phone

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